Employee Handbook and Labor Contract Rules to Prevent Strike Risks

Service Scope:

• Draft labor contract templates for fixed-term, indefinite-term, probation, part-time, foreign employee, management and confidentiality/non-compete arrangements

• Prepare employee handbook covering working hours, attendance, overtime, leave, salary payment, bonus, benefits, discipline, confidentiality, data protection and grievance channels

• Draft internal labor regulations on discipline, violation handling, compensation liability and termination procedures

• Establish wage, overtime, night shift, holiday, bonus and allowance rules

• Set up employee representative, grassroots union, collective consultation and grievance mechanisms

• Identify strike risks such as wage arrears, overtime disputes, unpaid insurance, harsh management, meals, dormitories and shift changes

• Standardize disciplinary and termination procedures with investigation, notice, employee statement, union participation and evidence retention

• Provide training for Chinese management, HR, supervisors and Vietnamese employees

Process:

1. Collect existing contracts, payroll rules, attendance policy, handbook and past dispute records.

2. Interview management, HR, production heads and employee representatives.

3. Draft or revise labor contracts, employee handbook and internal labor regulations.

4. Check compliance with Vietnam labor, insurance, PIT, union and personal data rules.

5. Conduct employee consultation, union/representative communication and internal announcement.

6. Complete registration or filing of internal labor regulations if required.

7. Train management and employees, and collect signed acknowledgements.

8. Establish annual review, dispute warning, complaint handling and collective incident response mechanism.